We take the protection of your personal data very seriously. All details about you, such as name, address, telephone number, email address, account number etc, as well as all information that can be traced back to you is designated as personal data. We would like you to know when and what data we collect and how we use it. We have taken technical and organisational measures to ensure that data protection requirements are observed both by us and any external service providers. Your data is protected within the scope of the statutory requirements. Personal data is only collected on this website within the scope that is technically required.
KALTENBACH GmbH + Co. KG
Tel.: +49 (7621) 175-0
We would be grateful if you would address any data protection enquiries and concerns to or for the attention of the data protection officer at the above address.
3. Rights of data subjects
You have the following rights in relation to us with respect to your personal data:
- Right to information
- Right of access
- Right of rectification or erasure
- Right to restrict processing
- Right to object to processing
- Right to data portability
You also have the right to lodge a complaint with us about how we process your personal data.
For BW, this is the state representative for data protection and freedom of information, BW Königstrasse 10 a, 70173 Stuttgart, PO Box 10 29 32 70025 Stuttgart, tel.: +49 (0) 711/615541-0, FAX: +49 (0) 711/615541-15, email:
If you would like to make use of your rights as a data subject, it is sufficient to send an email to
Proof of ID can be requested here.
4. Data processing
4.1 Website usage
For purely informational usage of the website, i.e. if you do not register or otherwise transmit information, we will only collect the personal information that is sent to our server. If you would like to view our website, we will collect the following data that is necessary for us technically to display our website to you and to guarantee stability and security (Art. 6(1) (f) is the legal basis:
- IP address
- Data and time of the enquiry
- Time zone difference to Greenwich Mean Time (GMT)
- Content of the request (specific page)
- Access status/HTTP status code
- transmitted data volume in each case
- Website from which the request comes
- Operating system and its interface
- Language and version of the browser software
We will erase this data within 7 days, unless tracking of this aforesaid data is not required.
The webpages use ‘cookies’ at several points. A cookie is a data element that a website sends to your browser, in order to save it as a code on your system that identifies your system. Cookies are only used to measure and use (number of visitors and duration of a visit) and effectiveness (subjects in which the user is most interested) of a website and to simplify navigation or use, and as such, is not linked to personal data. It may also be used to personalise the website experience of a known user. A link to a user can then be created by assigning profile information or user settings. This information offers valuable insights over the course of time that helps us to improve the user experience on a website.
Cookies are generally subdivided into session cookies and permanent cookies. You are able to navigate efficiently through the website with session cookies, with the cookie logging your route through the individual webpages, so that you are not asked to enter information that you have already entered shortly before during the same visit on the website concerned. Session cookies are stored in the temporary memory and erased, as soon as the web browser is closed. Permanent cookies, on the other hand, store user settings for the current visit and for future visits to the website. They are cached on your hard drive and continue to apply when you start the browser again. For example, we use permanent cookies to record your language selection and your country details.
As necessary (basic functionalities of the webpage) and functional (analysis of webpage usage to improve performance) make use of several functions on your website possible at all, we would like to recommend that you do not generally disable these in your browser settings. If your browser allows cookies from third party providers to be eliminated (‘marketing’ or ‘targeting’ cookies) to fade in advertising and track your route on the Internet), the functionality of our website will therefore not be affected.
You can change your cookie settings here.
4.3 Google Analytics
- This website uses Google Analytics. This is a service that is provided by Google Ireland Limited (‘Google’), a company registered and operated under Irish law (registration number 368047), with offices at Gordon House, Barrow Street, Dublin 4, Ireland (‘Google’).
- Google Analytics uses ‘cookies’. Any information generated by the cookie as a result of your using our website (including your IP address) is transferred to Google’s servers and stored there. It cannot be ruled out that data is processed outside the scope of EU law. Google is part of the Privacy Shield, which means that Google guarantees compliance with the EU Data Protection standard.
- Google Analytics uses ‘Cookies’, text files that are stored on your computer and enable usage of the website to be analysed. On behalf of this website’s operator, Google will use this information to analyse your usage of the website to compile reports about the website activities and to provide further services to the website operator connected with website usage and Internet usage. The IP address transmitted as part of Google Analytics by your browser is not merged with any other of Google’s data. You can prevent the cookie from being cached by making an appropriate setting in your browser software; we do, however, make you aware that in this case, you may not be able to use all the functions of this website completely. You may also prevent the recording of the data generated by the cookie and data related to your usage of the website (including your IP address) to Google and to processing of this data by Google by downloading and installing the browser plugin under the following link (https://tools.google.com/dlpage/gaoptout?hl=de).
- You can prevent recording by Google Analytics click here and deselect statistic cookies. An opt-out cookie is set that prevents your data from being recorded when you visit this website.
- You will find information on the conditions of use and data protection at
We point out to you that Google Analytics has been extended on this website to include the code ‘gat._anonymizeIp();’ to ensure anonymised recording of IP addresses (‘IP masking’).
4.5 Social media plug-ins
We use the following social media: XING, LinkedIn, YouTube. No personal data is ever disclosed to the providers when you visit our website. You will only be forwarded to the provider’s website if you click the highlighted field. There, we are not able to influence the data collected and the data processing operations nor are we aware of the full extent of the data collection, the purpose of processing and retention periods. We also do not have any information about the erasure of the collected data by the providers.
Addresses of each provider and URL with their data protection information:
- XING AG, Gänsemarkt 43, 20354 Hamburg, Germany; https://www.xing.com/privacy
- LinkedIn Corporation, 2029 Stierlin Court, Mountain View, California 94043, USA; https://www.linkedin.com/legal/privacy-policy. LinkedIn is subject to the EU US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.
We have integrated YouTube videos into our online offer that is saved on http://www.YouTube and can be played directly from our website. [All these are particularly integrated in the “advanced data protection mode”, i.e. no data is transferred about you as the user to YouTube if you do not play the videos. The data mentioned in paragraph 2 will only be transferred when you play the videos. We have no influence over this data transfer.]
When you visit the website, YouTube receives the information that you have accessed the corresponding subpage on our website. The data mentioned under section 3 of this policy is also transferred. This takes place regardless of whether YouTube provides a user account into which you are logged, or if there is no user account. If you have logged into Google, your data will be assigned directly to your account. If you do not want the allocation with your profile on YouTube, you must log out before activating the button. YouTube stores your data as user profiles and uses it for the purposes of advertising, market research and/or organising its website in line with requirements. Such an analysis is carried out, particularly (even for users who are not logged in) to provide advertising in line with requirements and other users of the social network about your activities on our website. You have the right to object to these user profiles being created, although you must contact YouTube to exercise such a right.
4.7 Google Maps
This website uses Google Maps. This is a service that is provided by Google Ireland Limited (‘Google’), a company registered and operated under Irish law (registration number 368047), with offices at Gordon House, Barrow Street, Dublin 4, Ireland (‘Google’).
By using this website you are declaring your agreement to the recording, processing and use of the data automatically collected by Google Inc, its representatives and third parties. You will find the conditions of use of Google Maps under “Conditions of use of Google Maps”.
4.8 Enquiries/service requests to machines
There is a contact form for service enquiries/requests on machines on our website, which can be used for making contact electronically. If a user takes advantage of this option, the data entered into the input mask will be transmitted and stored by us.
Art. 6(1) a GDPR is the legal basis for processing data if the user has given their consent.
The data will be erased, as soon as it is no longer required to achieve the purpose for which it was collected.
4.9 Possibility of making contact via the webpage
Given the statutory requirements, KALTENBACH GmbH + Co. KG’s website contains details that enable electronic contact to be made with our company and direct communication with us to be made quickly, which also includes a general address for electronic mail (email address). If a data subject makes contact with the person responsible for processing by email or using a contact form, the data subject’s transmitted personal data is saved automatically. Such personal data that a data subject transmits voluntarily to a person responsible for processing is stored for the purpose of processing or to make contact with the data subject. No personal data is passed on to third parties.
KALTENBACH GmbH + Co. KG informs its customers and business partners at regular intervals by means of a newsletter about offers that the company makes. The data subject can only receive our company’s newsletter, if
(1) the data subject has a valid email address and
(2) the data subject has registered for the newsletter.
For legal reasons, a confirmation email is sent in the double opt-in process to the email address of a data subject entered for a newsletter to be dispatched. This confirmation email serves to check if the owner of the email address is authorised to receive the newsletter as a data subject.
Furthermore, when we register for the newsletter, we store the IP address assigned by the Internet Service Provider (ISP) of the computer system of the data subject used at the time of the log in, together with the date and the time of the log in. This data has to be collected to deduce the email of a data subject at a later date for (possible) misuse and therefore serves as legal security for the person responsible for processing.
The personal data collected as part of the registration for the newsletter is used solely to dispatch our newsletter. Furthermore, subscribers to the newsletter could be informed by email if this is necessary to operate the newsletter service or an associated registration, as this could be the case in the event of changes to the offer of a newsletter, or if there is a change to the technical conditions. No personal data collected as part of the newsletter service will be disclosed to third parties. The data subject is able to cancel the subscription to our newsletter at any time.
It is possible to cancel the consent to storage of personal data that the data subject has granted to us for sending the newsletter at any time. There is a corresponding link for the purpose of the cancelling the consent in every newsletter. Furthermore, there is the option to subscribe to the newsletter directly on the controller’s website at any time or to communicate this to the controller in another way.
5. Safety notice
We make every effort to store your personal data by taking up all technical and organisational measures in such a way that they cannot be accessed by third parties. We are unable to guarantee complete data security when communicating using an unencrypted email, so that we recommend you use the postal route for confidential information.
For security reasons and to protect the transmission of confidential content, e.g. purchase orders or enquiries, which you send to us as the website operator, this website uses an SSL or TSL encryption. You recognise an encrypted link in that the address line of the browser changes from “http://” to “https://” and by the padlock symbol in your browser line.
If SSL and TSL encryption is activated, the data that you transmit to us cannot be read by third parties.
6. Data storage/erasure
Unless this is regulated differently in the detailed descriptions of the offers, we process and save your personal data for as long as necessary in order to meet our contractual and statutory obligations.
Your personal data will be regularly erased and stored if this is no longer required in order to meet contractual or statutory obligations, you make use of your right of erasure, all entitlements have been met on both sides, and there exists no other statutory obligations for storage or statutory bases to justify the storage.
7. Data protection in the application process
7.1 Data collection/purpose/legal basis
The personal data you provide shall be collected, processed and used to decide whether to establish an employment contract with you pursuant to Art. 88(1) GDPR, in conjunction with Art. 26(1) of the German Data Protection Act. Providing your personal data is necessary to transact the application process and to decide whether to establish an employment contract. It is unfortunately not possible for us to consider you for the advertised post if you fail to provide data. No automated decision will be taken.
We will never disclose your personal data to any external third parties. If necessary for the company, external service providers will be involved as processors (Art. 28 GDPR).
To evaluate your documents, these will be forwarded to the responsible contact at the respective department for which the application is intended.
The personal data you provide may not be disclosed to a third country or to an international organisation, and there is also no intention for this to occur.
7.3 Data storage/erasure
Your application documents will be stored at our company for the duration of the application process and retained for 6 months to be able to answer any questions you may have. The documents will be erased at the end of this period. In the event that documents are posted, these will be sent back or destroyed at the end of 6 months.
With your consent, we will also use your application for other positions at a later date. Should we be unable to consider you for any other positions within a year, following a rejection, we will delete your documents and request your consent again for any further period.
We occasionally produce photos or videos at our in-house events or when taking part in external events (e.g. trade fairs). You will be informed about this in an appropriate way if this is the case.
8.1 Data processing
The production and use of photos/videos on every aspect of the event or our participation in the event should enable a portrayal within the scope of our brand identity (e.g. at www.kaltenbach.com/www.ips-fair-com/LinkedIn). This also includes the portrayal of KALTENBACH at public events.
We also definitely collect data from participants of the assembly “exhibition” as an “ancillary work” to the exposure of the exhibition itself. In so doing, care should be taken both during the production and publication that there is no departure from the legal framework of Section 23 of the German Art Copyright Act (KunstUrhG).
The legal basis is Art. 6(1) b, c, f GDPR, Section 23 KunstUrhG.
Should photos be taken of individuals, which deviate from the limits of an ancillary work, they will be asked for their consent separately.
8.2 Data storage/erasure
The photos and videos made are sorted or prepared following the end of the event and may be published. We take explicit care to ensure that the photos of people do not depict them in an unfavourable light. This would also contradict the core thinking behind brand identity.
Any picture material not used will be deleted with two weeks.
This online data protection policy can be updated from time to time and without informing you in advance about how our practices have been changed in terms of personal data. We will publish the updated version on our website and detail above the policy when it was last updated.